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Job Req ID:  3874

Job Title:  Sr. Benefits Specialist

Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000 company and one of Forbes 2017 America’s Best Large Employers, is transforming the way we all do business.

From smart office technology and information management to cloud, mobility and IT services, we have a rich history of creating the products and services necessary to drive innovation and make work possible from anywhere at any time. Our award-winning products and solutions help companies around the world move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. We are proud that our portfolio leads the industry while exceeding environmental standards.

At Konica Minolta, you'll work for an amazing technology company with growth opportunities, great benefits and talented, passionate co-workers.

Position Objective

The Sr. Benefits Specialist reports to the Benefits Manager and will be responsible for day-to-day administration and compliance of the company health and welfare and qualified retirement plans.  This position will also assist with the annual evaluation, design and implementation of plans/programs.

Essential Job Functions
  • Manage Annual Benefits Open Enrollment: define system requirements, work with vendor on changes and testing, develop employee communications, and conduct employee meetings
  • Vendor Management: preparation of monthly premium billing, research administrative and work flow challenges and propose solutions to ensure continuous process improvement
  • Assist with benefits team projects to include implementation & redesign of plans; development of employee communications; evaluation, planning & administration of all the company’s benefit plans and programs
  • Preparation and distribution of mandated health notices and annual mandated filings
  • Manage ACA compliance and prepare employee records for distribution of annual 1095s
  • Manage Wellness Incentive communications and quarterly payments
  • Responsible for 401(k) plan administration, including but not limited to; monitoring weekly data files, bi-weekly payroll funding, responding to vendor and employee questions, employee communications, resolving issues and acquisition support, non-discrimination testing, annual audit and filing of Form 5500
  • Work closely with the Benefits Manager to ensure that programs and plans are in compliance with applicable law and meet company and employee needs
  • Conduct audits following launch of new projects or processes; periodic vendor payment audits, eligibility verification audits; benefit enrollment audits to ensure quality standards
  • Stay current on applicable laws and legislation to help ensure that all programs, processes and procedures are in compliance with state and federal regulations (ACA, COBRA, HIPAA, ERISA, etc)
  • Special projects and additional duties as assigned
Competencies (Knowledge, Skills and Abilities)
  • Strong knowledge and practical application of regulatory requirements affecting Employee Benefit Programs (e.g. Cafeteria Plans, Qualified Retirement Plans, Family Leaves, ADA, PPACA).
  • Excellent communication skills with particular emphasis on crafting precise and effective employee communication pieces
  • Knowledge of benefit administration systems preferred (e.g. bswift)
  • Strong analytical skills
  • Proficient in Microsoft Office Suite
  • Excellent interpersonal and presentation skills
  • Must possess a high degree of professionalism and ability to maintain confidentiality
Experience, Educational Reqts and Certifications
  • Bachelor’s Degree
  • 5+ years of progressively more challenging benefit responsibilities

Konica Minolta Offers:  

  • Outstanding benefits package (including medical, dental, vision, life insurance)
  • 401(k) plan with matching company contribution
  • Generous holiday and paid time off schedules
  • Tuition Assistance Program
  • Employee Referral Bonus Program
  • Ongoing professional development training
  • Visible, exciting work supporting sales of cutting edge technology and workflow solutions.


Join Konica Minolta and help drive innovation as we transform the Workplace of the Future.™


Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Nearest Major Market: New Jersey