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Job Req ID:  12069

Job Title:  Travel & Exp Administrator

Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000 company and one of Forbes 2017 America’s Best Large Employers, is transforming the way we all do business.

From smart office technology and information management to cloud, mobility and IT services, we have a rich history of creating the products and services necessary to drive innovation and make work possible from anywhere at any time. Our award-winning products and solutions help companies around the world move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. We are proud that our portfolio leads the industry while exceeding environmental standards.

At Konica Minolta, you'll work for an amazing technology company with growth opportunities, great benefits and talented, passionate co-workers.

Position Objective

Konica Minolta Business Solutions, U.S.A., Inc. is currently seeking a Travel And Expense Administrator.  This position is responsible for auditing and approving expense reports; and ensuring expenses submitted are in compliance with KMBS travel and expense policies. This is a high volume processing environment and position requires the ability to be flexible and adaptable to change.

Essential Job Functions

  • Audit and process high volume of expense reports in Concur Expense to ensure they are compliant with KMBS travel policy and conform to any requirements imposed by the Internal Revenue Service.
  • Audit issues identified by Oversight (3rd Party Auditing Tool) to determine if there are any compliance issues with KMBS travel policy and resolve as appropriate.
  • Audit and post Concur Standard Accounting Extract into SAP weekly.
  • Reconcile and enter Amex meeting card statements into SAP. This includes processing payments as required.
  • Reconcile credit card charges to submitted expense reports and credit card statements. Conduct research to determine correct courses of action.
  • Post refund checks into SAP for duplicate payments found using Oversight tool and properly document refund in Oversight.
  • Create and submit excel file to Payroll for employee gift/award expense. Track information to ensure proper handling of taxable vs non-taxable items.
  • Create and enter journal entries for miss-classified expenses on expense reports. Make corrections as needed to process promptly under the right categories.
  • Create and update employee direct deposit information into SAP vendor master.
  • Process returned direct deposit payments in SAP.
  • Maintain open communication and follow up via phone and/or emails as required. Escalate questions and/or issues timely to ensure prompt resolutions.
  • Provide superior customer service to users in resolving issues related to the Concur expense reporting tool and Corporate Amex card.
  • Monitor and respond to emails in the Concur Help and Travel & Expense mailboxes.
  • Provide recommendations on process improvements to create a more efficient department.
  • Process credit card payments for non-Amex users.
  • Perform other duties as required to support the department.

Competencies (Knowledge, Skills and Abilities)

  • Strong auditing skills.
  • Knowledge of internal controls, accounting principles, and compliance.
  • Analytical and problem solving skills.
  • Ability to organize and prioritize daily work load.
  • Ability to work as a team player in a fast paced environment.
  • Able to maintain confidential information with banking and Amex accounts.
  • Exceptional attention to detail and ability to follow through to resolution on issues.
  • Excellent verbal and written communication skills.
  • Intermediate to advanced Microsoft Office Suite skills (Word, Excel).
  • Knowledge of SAP preferred

Experience, Educational Reqts and Certifications

  • Associate Degree in accounting or business related field.
  • 2 – 3 years of experience in Travel and Expense or AP field.
  • 1 – 2 years of experience with Concur and Oversight.

Konica Minolta Offers:  

  • Outstanding benefits package (including medical, dental, vision, life insurance)
  • 401(k) plan with matching company contribution
  • Generous holiday and paid time off schedules
  • Ongoing professional development training
  • Visible, exciting work supporting sales of cutting edge technology and workflow solutions.

Join Konica Minolta and help drive innovation as we transform the Workplace of the Future.™

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Nearest Major Market: New Jersey