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Job Req ID:  10910

Job Title:  Lease Admin Specialist

Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000 company and one of Forbes 2017 America’s Best Large Employers, is transforming the way we all do business.

From smart office technology and information management to cloud, mobility and IT services, we have a rich history of creating the products and services necessary to drive innovation and make work possible from anywhere at any time. Our award-winning products and solutions help companies around the world move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. We are proud that our portfolio leads the industry while exceeding environmental standards.

At Konica Minolta, you'll work for an amazing technology company with growth opportunities, great benefits and talented, passionate co-workers.

Position Objective

Konica Minolta currently has an exciting opportunity for a Lease Admin Specialist!

Essential Job Functions

  • Maintain lease database by entering new deals and updating deals old as they are closed out (All Types)
  • Maintain lease financing rate chart as well as promotional rates provided by lease vendors
  • Manage monthly lease financing pre-fund, by ensuring sales are closed to meet the financial obligations
  • Process lease leads and non-renewals in Onyx
  • Process In-House Credit approvals (All Types)
  • Process lease approvals, buyouts and trade-ups (All Types)
  • Process lease documentation and correct billing issues with leasing vendors (All Types)
  • Verify all equipment picked up is free of lease obligation(s) and help facilitate machine returns
  • Develop expert knowledge of leasing documents, programs and procedures(All Types)
  • Develop management reporting
  • Assist in developing automated processes to increase productivity
  • Process 1st and 2nd sign-offs on lease deals as well as billing upon completion
  • Process sales orders and update sales order management system (All Types)
  • Process invoices and credits for sales orders, projects and contracts (All Types)
  • Set-up and continual maintenance to all contracts in the system (All Types)
  • Produce commission coversheets
  • Provide support to SymQuest Sales Representatives
  • Provide internal Sales Representatives with relevant service rate/contract profitability information and reports as needed
  • Provide client support as it relates to billing and contract questions/rates
  • Produce client facing reports
  • Coordinate third party deals
  • Scanning (imaging) of all deal paperwork to virtual file cabinets
  • Month End Reporting and processes
  • Managing multiple emails boxes to ensure timely responses to internal and external customers


Criteria Measurement:

  • Obtain an 80% a month ‘new business’ lease rate
  • Obtain a 95% compliance of upgrading expiring leases
  • Turn around lease approvals, in-house credit approvals, buyouts, and trade-ups within 1 business day of receiving request
  • Ensure non-renewal letters are sent from us and/or our clients to the leasing partners 120 days prior to lease termination
  • Develop management reporting to increase productivity and decrease overhead costs


Essential Activities:

  • Administrative duties related to processing lease approvals, buyouts and trade-ups as well as supporting the sales staff (All Types) 40%
  • Manage Admin and Contract Email Inboxes to ensure timely response 20%
  • Provide Support to Internal and External Clients 20%
  • Managing sales orders and projects from entry to invoicing 5%
  • New contract creation/maintenance of contract database 5%
  • Generating reports (metrics, management and vendor) 5%

Competencies (Knowledge, Skills and Abilities)

Behavioral Traits, Attitudes and Skills:

  • Creativity and flexibility to find solutions to complex leasing requests
  • Ability to handle multiple tasks
  • Ability to work in a fast paced environment
  • Ability to negotiate with leasing partners
  • Effective communication skills (verbal and written)
  • Positive Attitude
  • Desire to Support Others
  • Excellent communication skills
  • Strong PC Skills (Microsoft Experience Preferred)
  • Past experience with leasing preferable

Experience, Educational Reqts and Certifications

  • College Degree in Business Administration

Konica Minolta Offers:  

  • Outstanding benefits package (including medical, dental, vision, life insurance)
  • 401(k) plan with matching company contribution
  • Generous holiday and paid time off schedules
  • Ongoing professional development training
  • Visible, exciting work supporting sales of cutting edge technology and workflow solutions.

Join Konica Minolta and help drive innovation as we transform the Workplace of the Future.™

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Nearest Major Market: Burlington Vermont